Satisfactory Academic Progress

 Henderson State University
Office of Financial Aid
Satisfactory Academic Progress (SAP) Policy
Effective Fall 2012 

 

By law, a student must be making satisfactory academic progress toward a degree in order to receive Title IV aid, regardless of whether he or she has previously received such aid.  At Henderson State University, all three requirements as defined below must be met for a student to receive federal financial aid. 

SUCCESSFUL COMPLETION OF 66.67% OF COURSEWORK ATTEMPTED:

All students must successfully complete at least 66.67% of all courses attempted each term/semester at HSU.  Successful completion of a course is defined as a passing grade.  Grades of W, WF, WP, F, NC, or I are not considered successful completion.  Repeated courses are included in attempted credits and any courses with passing grades are treated as earned.  Audits are not included in attempted or earned credits.  A student's official enrollment status will be determined on the 11th class day during fall/spring terms and the 5th class day during summer terms.

It is the student’s responsibility to notify the Office of Financial Aid when a grade change has been posted to the transcript.

MIMIMUM GRADE POINT AVERAGE:

The cumulative Grade Point Average (GPA) as posted on the HSU transcript will be reviewed. (Remedial classes are not computed into GPA.)

          Minimum cumulative (GPA) for Undergraduate students:  2.00
          Minimum cumulative (GPA) for Graduate students:  3.00

MAXIMUM TIME FRAME: 

Federal regulations require schools to establish a maximum time frame in which to complete a program.  By law, the maximum timeframe for completion of an undergraduate degree cannot exceed 150% of the published length of the program.  The number of hours depends on the academic level:

          Undergraduate – 180 attempted hours*
          Graduate Degree – 90 attempted hours*

All enrollment periods count toward maximum time frames, regardless of a change in degree or major or whether or not aid was received.  Withdrawals, drops, repeated courses, and all accepted transfer hours are counted toward maximum time frame.  Remedial courses do not count toward the maximum time frame.

SAP will be evaluated at the end of spring semester for the previous pre-summer term, first summer term, second summer term, fall and spring semesters.  Ineligible notices will be sent through campus email to students who failed to meet all three requirements to maintain satisfactory academic progress.

Students who fail to meet all three requirements will be ineligible for federal financial aid for any future terms/semesters.  Students must file an appeal to be considered for reinstatement of eligibility.

A student with extenuating circumstances may submit an appeal as indicated in Student Appeal Instructions.  Examples of extenuating circumstances include: Student suffered serious illness, injury, or disability; loss due to natural disaster; involuntary call to active military duty; victim of crime or abuse; significant breakdown of family relationship or serious illness, injury or death of close relative.

All decisions of the Appeals Committee are final.  There is no further appeals process.  Unless an appeal is granted for extenuating circumstances, a student can regain eligibility only by coming into compliance with all the above standards of satisfactory academic progress.

 

REVISED FALL 2012

 

 

This chart is to help you determine the number of credit hours required to meet the completion rate criteria to maintain satisfactory academic progress.  You must complete a minimum number of credit hours each year based on the number of credit hours that you attempt.  Ineligibility for federal aid occurs when your cumulative completion rate is less than 66.67% of the credit hours attempted.

You must complete at least 66.67% of your enrollment successfully.  To use the chart below, add the hours for which you enrolled in the previous pre-summer term, first summer term, second summer term, fall and spring semesters.  You must complete no fewer than the corresponding number of hours listed in the right column with a grade of A, B, C, D, or R in order to meet this requirement for continuing your financial aid eligibility.

 

Credit Hours Attempted      

Credit Hours Required to Complete

2

1     

3

2

4

3

5

3

6

4

7

5

8

5

9

6

10

7

11

7

12

8

13

9

14

9

15

10

16

11

17

11

18

12

19

13

20

13

21

14

22

15

23

15

24

16

2517
2617
2718
2819
2920
3020
3121
3221
3322
3423
3523
3624
3725
3825
3926
4027
4128
4228
4329
4429
4530
4631
4731
4832

 


Revised 2012

Appeal Instructions

 



 
 
 
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