Record Types Not Accepted

  • Accounting Records and Reports 
  • Active Faculty and Academic Staff Personnel Files 
  • Association and Organization Files (not directly HSU affiliated) 
  • Benefit Records 
  • Bills and Receipts 
  • Budget Files (Working Papers) 
  • Cash-Books, Day-Books, and Cash-Journals 
  • Checks 
  • Duplicate Copies 
  • Employment Application Files 
  • Employment Eligibility Verification Records 
  • Equipment Inventory or Purchasing Files 
  • Event Notices for Posting or Circulating 
  • Exams, Term Papers and Student Projects 
  • Forms (blank) 
  • Grade Books and Rolls 
  • Bank and Financial Statements 
  • Grant Fiscal Records 
  • Grievance Files (Personnel) 
  • Invoices 
  • Leave Records 
  • Mail and Phone Logs 
  • Medical Records 
  • Operating Manuals (Equipment) 
  • Operational Reports (Daily, Weekly, or Monthly) 
  • Payroll Records 
  • Personnel Evaluations 
  • Published Statues, Laws, Regulations, etc. 
  • Purchase Orders and IDOs 
  • Purchasing Records 
  • Readers Files 
  • Reprints (Non-faculty and Non-university Publications) 
  • Research Data and Notes 
  • Staff Personnel Files 
  • Student Records 
  • Transitory of Short-term Correspondence and Memoranda 
  • Teaching Evaluation Records 
  • Time and Attendance Records or Reports 
  • Unfunded or Rejected Grants Proposals and Files 
  • Unsolicited Job Application Files 
  • Vouches 
  • Warrantees and Guarantees 
  • Warrants