Conference Meals

If you request reimbursement for conference attendance, state regulations require that you reduce the maximum limit for meals by the amounts listed below:

Maximum Per Day - $51

  • Breakfast - $11
  • Lunch - $12
  • Dinner - $23
  • Incidental* - $5

Maximum Per Day - $54

  • Breakfast - $12
  • Lunch - $13
  • Dinner $24
  • Incidental* - $5

Maximum Per Day - $59

  • Breakfast - $13
  • Lunch - $15
  • Dinner - $26
  • Incidental* - $5

Maximum Per Day - $64

  • Breakfast - $15
  • Lunch - $16
  • Dinner - $28
  • Incidental* - $5

Maximum Per Day - $69

  • Breakfast - $16
  • Lunch - $17
  • Dinner - $31
  • Incidental* - $5

Maximum Per Day - $74

  • Breakfast - $17
  • Lunch - $18
  • Dinner - $34
  • Incidental* - $5

* drinks, snacks

Example:

For a conference in Chicago, the full meal maximum per day is $ 74 per day

Day 1

  • Left at 1 p.m., spent $ 10.98 on dinner at a fast food restaurant.
  • Conference hosted a reception where drinks and hors d'oeuvres were provided.
  • Reimbursement amount is the actual expense because it is less than the allowable amount.

Day 2

  • Continental breakfast and lunch are provided by conference.
  • Dinner on your own - spent $53.76 (including 15 percent tip)
  • Reimbursement amount is allowable amount because it was more than the actual expense.

Day 3

  • Continental breakfast is provided by conference
  • Lunch on your own - spent $ 12.75 (including 15 percent tip)
  • Conference provided a dinner banquet.
  • No snacks were provided by conference; spent $ 2.50 for a soda and candy bar.
  • Reimbursement amount is the actual expense because it is less than the allowable amount.

Day 4

  • Last day of travel, no meals provided. Arrived home at 4 p.m.
  • Spent $ 55.35 on breakfast, lunch and snacks.
  • Reimbursement amount is allowable amount because the actual expense was more.

____________________________________________________________________________

Day 1 Day 2 Day 3 Day 4
Full Meal Maximum
$74
$74
$74
$74
Time in Travel Status
(max 75% first and last day)
50%
$37
100%
$74
100%
$74
75%
$55.50
Less Breakfast
0.00
(17.00)
(17.00)
0.00
Less Lunch
0.00
(18.00)
(17.00)
0.00
Less Dinner
0.00
0.00
0.00
0.00
Less Incidentals
(5.00)
0.00
(34.00)
0.00
Daily Max Allowable
$32
$39
$23
0.00
Reimbursement Amount
 $10.98 
$39
 $15.25 
 $55.50