Alpha Eta Rho By-Laws

BY-LAWS OF ALPHA ETA RHO

BETA BETA CHAPTER

AMENDED 1-21-97

Article I Name and Philosophy Article II Chapter Officers, Their Powers and Duties

Article III Organization and Government Article IV Membership and Initiation

Article VFinances Article VI Official Insignia

Article VII Scheduled Events Article VIII Amendments to the By-laws

ARTICLE I - Name and Philosophy Section 1. NAME. This Fraternity shall be officially known as Alpha Eta Rho-Beta Beta Chapter.

Section 2. PHILOSOPHY. It is the philosophy of Alpha Eta Rho-Beta Beta Chapter to exhibit a professional approach and attitude toward aviation. Alpha Eta Rho-Beta Beta Chapter is not to conduct itself as a social Fraternity in any of the events it sponsors. However, this shall not exclude the Fraternity from promoting fellowship among its membership, nor should it prohibit the Fraternity from accepting invitations or requests from other organizations, professional or social.

ARTICLE II - Chapter Officers, Their Powers and Duties

Section 1. PRESIDENT. The president shall have been an active member for one year prior to taking office. The president shall uphold and administer the laws and philosophy of the Fraternity. He or she shall preside over all meetings and orga nize all activities. The president will be the representative of the Fraternity to other organizations, departments, faculty, and etcetera. It is also the responsibility of the president to delegate individual tasks or roles to the appropriate officer or committees. The president has authority to write checks on the Fraternity's checking account without a co-signature.

Section 2. VICE-PRESIDENT. The vice-president shall have been an active member for one year prior to taking office. The vice-president shall assist the president in his or her duties and shall also substitute for the president in his or her absence. The vice-president shall be responsible for educating the pledge class.

Section 3. SECRETARY / HISTORIAN. The secretary and historian shall have been an active member for one year prior to taking office. The secretary and historian shall be responsible for taking minutes at all meetings, keeping a list of membership, and keeping a history of all activities.

Section 4. TREASURER. The treasurer shall have been an active member for one year prior to taking office. The treasurer shall be responsible for keeping all accounts in balance and maintaining records of all financial transactions. He or she has the authority to write checks on the Fraternity's checking account without a co- signature.

Section 5. SAFETY OFFICER. The safety officer shall have been an active member for one year prior to taking office. The safety officer shall give a short safety briefing at all regular meetings. He or she shall also be responsible for the safety at all Fraternity activities.Section 6. PUBLIC RELATIONS OFFICER. The public relations officer shall have been an active member for one year prior to taking office. The public relations officer is responsible for publicizing all upcoming events, including meetings to the appropriate media.

ARTICLE III - Organization and Government

Section 1. TERM DATES. Each fiscal year will commence on the first Monday following the spring semester finals and continue until the first Sunday following the spring semester finals of the following calendar year. Each fiscal year will be divided into summer, fall, and spring sessions. The summer session will commence on the first day of the fiscal year and last until the Sunday of the week of which fall classes begin. The fall session will commence on the Monday of the week of which fall classes begin and continue until December 31 of that year. The spring session will commence on January 1 of the fiscal year and continue until the end of the fiscal year.

Section 2. LAWS. The laws of this Fraternity shall consist of the national by- laws and regulations of Alpha Eta Rho, Inc. and the by-laws of this local chapter. Any by-laws of the local chapter that conflict with the national by- laws will be consid ered null and void.

Section 3. MEETINGS. Meetings will be held bi- weekly on Tuesday evenings during the fall and spring sessions. The first meeting of each session will be the Tuesday of the first full week of classes. Special meetings can be called at any time so long as reasonable notice is given to the membership. Attendance by three fifths (3/5) or greater of all members shall constitute a quorum. All meetings will begin with a call to order followed by a reading of the minutes, a treasury report, general business, and a safety briefing by the safety officer.

Section 4. COMMITTEES. The president may form individual committees as the need arises. Each committee formed will be assigned to the most appropriate chapter officer and will be disbanded after their task assigned is accomplished.

ARTICLE IV - Membership and Initiation

Section 1. QUALIFICATION FOR MEMBERSHIP. All chapter members shall maintain a grade point average of 2.00 or greater on a four point scale. No member shall receive, or ever have received, a flight suspension from Henderson State University (excluding suspensions due to finances).

Section 2. DEFINITION OF ACTIVE MEMBERS. Active members shall be male and female students enrolled in, or having been enrolled in, aviation classes at Henderson State University. Members must attend at least eighty percent of all meetings and functions (unless in conflict with night classes, work, or if a commuter student ) in order to be considered active. Active membership shall also include students who have been initiated by another chapter, who are in good standing, and who have regularly affiliated with the chapter.

Section 3. DEFINITION OF ALUMNI MEMBERS. Alumni Members shall be those who were active members in good standing of Alpha Eta Rho-Beta Beta Chapter, who have graduated from, or ceased to pursue regular courses in the college or university.

Section 4. DEFINITION OF ASSOCIATE MEMBERS. Associate members shall be those in the local community that are of age to hold an FAA certificate and that have demonstrated an interest in aviation and wish to participate in Alpha Eta Rho-Beta Beta Chapter activities.

Section 5. DEFINITION OF PLEDGES. A pledge is a Henderson State University student wishing to become an Alpha Eta Rho member. A pledge period shall exist from the beginning of the fall session until the last meeting of the fall session. During this time the pledges will be educated on and receive a copy of both national

and local Alpha Eta Rho by-laws. Pledges will be exposed to and educated on local airport operations. Fraternity officers will observe and evaluate pledges during the pledge period and will recommend all suitable pledges for active membership during the last meeting of the fall session. All new pledges shall be accepted by a vote of the active members at this meeting so long as a quorum is present (if a quorum is not present, the vote will be held at the first following meeting in which a quorum is present). Pledges are to pay both the National Alpha Eta Rho initiation fee and the local Alpha Eta Rho-Beta Beta Chapter dues by the deadline as set forth in Article V, Section 1. Should a pledge not be voted into the active membership, the national fees will be refunded to the pledge but the local dues will be forfeited to the Fraternity.

Section 6. SUSPENSION AND RE-ESTABLISHMENT OF MEMBERSHIP. Should any chapter member fall below the minimums set forth in these by- laws, their chapter membership shall be suspended for no less than one session (or the majority thereof). To re-establish chapter membership, the suspended member shall show the chapter officers that the deficiencies that led to the suspension have been corrected and that all chapter dues have been paid for the time suspended.

ARTICLE V- Finances

Section 1. DUES. Chapter dues are set at twenty dollars and are to be collected by the second regular meeting of the fall and spring sessions. The national initiation fee will be collected from each new member in addition to the chapter dues.

Section 2. EXPENDITURES. Expenditures of Fraternity funds require majority approval of the membership. Supplies necessary for maintaining the Fraternity or supplies for an organized Alpha Eta Rho-Beta Beta Chapter sponsored event can be purchased without a vote of the membership so long as a majority of the officers agree that the expenditure is reasonable. Scheduled expenditures must have approval by the amendment process set forth in Article VIII (Amendments to the By- laws), Section 1 of these by- laws and as such must be amended to Article VII (Scheduled Events) of these by-laws. All expenditures require that a receipt be kept on file.

Section 3. SCHOLARSHIP FUND. The Jim Smedley-AHP Scholarship is managed by The Henderson Foundation. This allows the fund to draw interest and makes outside donations tax deductible. At the end of the spring session the Fraternity shall transfer all funds in its treasury in excess of $500.00 (plus any outstanding debts or national dues collected after the pledge period) into the Jim Smedley-AHP Scholarship fund. This is in addition to the Fraternity's support of $250.00 per year as described in Article VII, Section 2 and will suspend without vote when the Jim Smedley-AHP Scholarship Fund managed by The Henderson Foundation equals $10,000.

ARTICLE VI - Official Insignia Section 1. OFFICIAL COLORS. The Official colors of this Fraternity shall incorporate both national Alpha Eta

Rho and Henderson State University colors. These colors shall be chrome yellow, black, grey, and maroon.

Section 2. OFFICIAL PATCH. The official patch of the Fraternity shall show a resemblance to the national badge by incorporating a three-bladed propeller in black and chrome yellow on top of the Henderson State University Centerium surrounded by the school colors of grey and maroon. The hub of the propeller shall bear the Greek letters AHP. A set of gold wings shall also be attached to the hub of the propeller.

ARTICLE VII - Scheduled Events

Section 1. JIM SMEDLEY-AHP SCHOLARSHIP. The Fraternity shall support the funding of the Jim Smedley- AHP Scholarship in the amount of $250.00 per year to one qualified recipient. This is accomplished by depositing $250.00 into the Jim Smedley-AHP Scholarship Fund. The Fraternity shall do this until the Jim

Smedley-AHP Scholarship Fund managed by The Henderson Foundation achieves its goal of $10,000, at which time the scholarship fund is to be endowed by The Henderson Foundation and the $250.00 annual donation will suspend without vote. The scholarship amount will then be determined by the highest dollar amount available from interest accrual in one-hundred dollar increments and will go to one qualified recipient per year. To qualify for the scholarship the applicants 1) must have been an aviation major for at least one year, 2) must have been an active Alpha Eta Rho-Beta Beta Chapter member for at least one year, 3) must have at least a 2.75 grade point average on a four point scale, and 4) must submit a short essay on why they chose aviation as a career. In the event of a tie between applicants the scholarship shall be awarded to the person with the greatest financial need. Selection of the recipient shall be at the end of the spring session by the Fraternity officers and the aviation department faculty. Dispersement to the recipient shall take place no later than the second full week of classes in the following fall semester.

Section 2. ALUMNI BANQUET. The Fraternity shall sponsor a Henderson State University aviation alumni banquet on the day of the football homecoming game in four year cycles beginning in 1999. The cost of the banquet shall be absorbed by those attending on a cost per person basis. The Fraternity shall sponsor a reception on all other football homecoming dates. The cost of the receptions shall be absorbed by the Fraternity. All aviation alumni, active Fraternity members, and aviation faculty are to be invited to attend.

Section 3. DONATION TO JUNIOR AVIATOR SCHOLARSHIP. The Fraternity shall donate fifty dollars by the end of each fall session to the Junior Aviator Scholarship Fund. The contact person for this scholarship is the Director of the Arkansas Department of Aeronautics, Little Rock National Airport, One Airport Drive-3rd Floor, Little Rock, AR 72202.

Section 4. FALL COOKOUT. The officers shall organize and prepare a hamburger cookout on the first Tuesday evening of the first full week of classes in the fall session. All aviation students and faculty are to be invited. The cost of the cookout will be absorbed by the Fraternity.

Section 5. FREE TEE SHIRTS. Every member shall receive a free tee shirt upon payment of dues in the fall session. The cost of the tee shirts will be absorbed by the Fraternity.

Section 6. CLASS PLAQUES. Every pledge class shall have a plaque made with each pledge's name inscribed on the plaque. The cost of the plaque will be absorbed by the Fraternity.

Section 7. ADOPT-A-HIGHWAY. The Fraternity shall follow the Arkansas State Highway Department's schedule for picking up litter on its appointed one-mile stretch of highway in front of the airport.

Section 8. AWARDING OF CERTIFICATES. The president shall award an appropriate certificate of accomplishment to members completing their first solo or an FAA check ride. The cost of the certificates will be absorbed by the Fraternity.

Section 9. WORK DAYS. The Fraternity shall dedicate one Saturday of the fall and spring sessions to working at the airport. The work to be done will be decided by the airport manager.

Section 10. NEWSLETTER. The Fraternity shall publish a newsletter for the fall and spring sessions. A copy of the newsletter is to be made available to all members as well as mailed to all aviation alumni.The cost of producing and mailing the newsletter will be absorbed by the Fraternity.

Section 11. PINNING CEREMONY. On graduation day of the spring session the Fraternity shall sponsor a pinning ceremony for graduating Alpha Eta Rho-Beta Beta Chapter members. The pin shall be a set of wings fashioned for the Fraternity. The cost of the pins will be absorbed by the Fraternity.

Section 12. ALTITUDE CHAMBER. The fraternity shall organize one trip to the altitude chamber at the Little Rock AFB each spring session. The cost of admission to the altitude chamber shall be absorbed by each person attending.

ARTICLE VIII - Amendments to the By-laws

Section 1. These by-laws may be amended or suspended in whole or in part by the vote of three fifths (3/5) of the active members in either a regularly scheduled or specially called meeting. However, the Fraternity shall be given notice in two consecutive preceding meetings before voting on changes to these by-laws.

Section 2. Any new penalty created by the adoption of these by-laws shall not be made retroactive to current and/or prior members as reflected by the revision date.

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