2013 Minutes

January 28

Henderson State University Assessment Team 
Meeting Minutes 
Dawson Room, 4:00 p.m. 
January 28, 2013 

Present: Sidney Chandler, Lecia Franklin, Lenette Jones, Pam Ligon, Ronnie Monroe, Phillip Schroeder, Blake Smith, Joyce Shepherd, Wrenette Tedder, Bob Yehl 

Absent: Debra Coventry, Margaret Hoskins, Chad Fielding, Ginger Otwell, Brett Serviss, Karen Spradlin, Sheryl Strother 

Next Meeting: February 11, 2013 

ANNOUNCEMENTS 
There was not a quorum to conduct an official meeting due to sickness and other prior commitments. Sidney Chandler is the newest member of the Assessment Team. She is our graduate student representative and works for Dr. Ken Taylor in the Graduate School. Phillip addressed the fact that the Team did not end the year fully engaged. There was little response from both the academic and non-academic unit representatives in reviewing and voting for the top units. Several reminders went out and still very little response. With the HLC review coming up shortly he hopes the Team will recommit to the task at hand. He asked that the Minutes of each meeting be distributed by Thursday following the meeting. 

Assessment Awards: Final vote for the Academic Assessment Award. Wrenette will send out an electronic ballot to the academic representatives to vote for the top academic unit. The non-academic unit has been selected. Chad Fielding will once again coordinate the awards luncheon. Pam asked that she be replaced as secretary. She stated she has held the position of secretary over five years and it is time for another member to serve in this capacity. 

NEW BUSINESS
AAACL Conference (UALR), March 27. The Arkansas Association for the Assessment of Collegiate Learning (AAACL) will hold its spring conference on May 27 from 9:00 a.m. – 3:00 p.m. on UALR’s campus. Dr. Peter Ewell, a nationally known speaker on assessment, will present as the plenary "Assessing Assessment: A Look at the National Picture and at Your Own Program." He will also present a breakout after lunch called "Assessment Basics" for those who are relatively new to assessment. Two concurrent sessions will be offered after lunch with presentations coming from people like you from around the state who are doing assessment and have something to share. Wrenette encouraged the members to consider submitting a topic for consideration. The presentation could be about anything related to assessment, from assessment topics like assessment of student learning, general education, or critical thinking to how assessment works on your campus. How do you promote assessment? How does assessment tie to strategic planning on your campus? Registration is $25. Contact Wrenette if you are interested in attending. She will submit your registration and pay the fee. 

Assessment Newsletter. The newsletter was suspended during the fall semester. Wrenette and Phillip will write an article for the spring edition. Bob Yehl agreed to write a letter on this year’s assessment awards. 

OLD BUSINESS
General Education evaluation. Wrenette stated that the General Education committee will meet in February. Data was collected using rubrics designed for general education. She spoke briefly at how the data might be used. 

No further announcements, the members present adjourned at 4:35 p.m. 

Respectfully submitted, 

Pam Ligon, secretary

February 11

Henderson State University Assessment Team 
Meeting Minutes 
Dawson Room, 4:00 p.m. 
February 11, 2013 

Present: Sidney Chandler, Deb Coventry, Margaret Hoskins, Pam Ligon, Ronnie Monroe, Ginger Otwell, Phillip Schroeder, Brett Serviss, Joyce Shepherd, Blake Smith, Karen Spradlin, Sheryl Strother, Wrenette Tedder, and Bob Yehl 

Absent: Chad Fielding, Lecia Franklin, and Lenette Jones 

Next Meeting: February 25, 2013 

Meeting called to order 4:05 p.m. by Phillip Schroeder.

ANNOUNCEMENTS 
General Education Committee Report: A committee update was provided by Deb Coventry and Wrenette Tedder. There are four (4) rubrics in place for this semester. The critical thinking component is the latest rubric to be added. Assessment data is now available to be shared with the General Education Committee. The General Education Committee will meet again in two weeks. Several questions and concerns were addressed by \the group. The department chairs will assign the rubrics to be utilized by each course. The deadline for providing spring data will be due prior to finals week. 

Assessing the Bachelor of General Studies (BGS) degree was also discussed. The program has an assessment plan, but it is currently not being implemented. Since data is needed to make action plans and/or recommendations, the Assessment Team will recommend that the BGS students submit an essay and use a rubric scored by various faculty. It was mentioned that these students may already be assessed through one of the General Education rubrics. The Masters of Liberal Arts degree implemented rubrics last fall. 
Dr. Claudia Beach and Dr. David Evans will be invited to an upcoming meeting to provide updates on their assessment efforts.

Assessment Awards: The academic and non-academic winning units were announced. Both units will be honored at the assessment awards luncheon (TBA) in addition to their respective year-end service awards ceremony. The faculty ceremony is scheduled for April 11. The nonacademic service awards ceremony has not been scheduled. 
Assessment Luncheon: The winning units will be formally notified and invited to a luncheon in their honor. Chad Fielding has agreed to coordinate the event. AAACL Conference (UALR), March 27: attendance confirmation by A-Team members: Wrenette asked for a count of those planning to attend the Arkansas Association for the Assessment of Collegiate Learning (AAACL) spring conference on May 27. 

NEW BUSINESS
Representative communications with Units: Deb reminded the Team as part of our assessment efforts each member is to keep a contact log when they correspond with their 
respective units. She provided an example of how her communications have been positively received. 

OLD BUSINESS
Assessment Newsletter: Articles for the assessment newsletter were assigned. Deb Coventry will write on the progress of the General Education Committee. Sheryl Strother will address her transition as a new Team member. Blake Smith will provide a student’s perspective of assessment. Bob Yehl’s assignment is to cover this year’s academic and non-academic assessment award winners. Phillip asked to have these submitted by March 1. Training: Wrenette will provide a training session during the February 25 meeting which will cover the assessment cycle, assessment language, and the Team’s goals.

There being no further business, the meeting adjourned at 4:45 p.m. 

Respectfully submitted, 

Pam Ligon, secretary

February 25

Henderson State University Assessment Team 
Meeting Minutes 
Dawson Room, 4:00 p.m. 
February 25, 2013  


Present: Sidney Chandler, Deb Coventry, Pam Ligon, Ronnie Monroe, Phillip Schroeder, Brett Serviss, Joyce Shepherd, Sheryl Strother, Wrenette Tedder, Bob Yehl, and Lynette Jones 

Absent: Margaret Hoskins, Blake Smith, Karen Spradlin, and Chad Fielding 

Next Meeting: March 11, 2013 

Meeting called to order 4:05 p.m. by Phillip Schroeder. 

Thanks: Phillip Schroder began the meeting by expressing thanks to Pam Ligon for her many years of service to the Assessment Team as the secretary. Pam will be continuing with the team, however, she is taking a break from duties of secretary. Refreshments provided by Phillip Schroder, Wrenette Tedder and Ginger Otwell were enjoyed by the team. 

Training: Wrenette Tedder conducted a training session covering the assessment cycle, assessment language and the Team’s goals. While a benefit to new members the training session should also help members with a longer history on the team to better understand the assessment process and answer questions of the university community. Highlights as follows: 

• Assessment Definition 
• Things Assessed 
• Importance of Assessment 
• What Assessment is NOT 
• Things Assessment Must Be 
• Examples that are NOT Student Learning Objectives 
• Illustration of Assessment Cycle 
• Assessment Plan Components 
• TracDat- History and Benefits 

Following training it was discussed that training sessions would be helpful for faculty and staff regarding the assessment process, as well as TracDat training for those involved in gathering data and maintaining an assessment plan for their department. 

There being no further business, the meeting adjourned at 5:00 p.m. 

Attachment 1: Assessment Team Orientation Handout 

Respectfully submitted, 

Lecia Franklin, secretary

March 11

Henderson State University Assessment Team 
Meeting Minutes 
Dawson Room, 4:00 p.m. 
March 11, 2013  

Present: Sidney Chandler, Deb Coventry, Margaret Hoskins, Pam Ligon, Karen Spradlin, Phillip Schroeder, Brett Serviss, Joyce Shepherd, Sheryl Strother, Wrenette Tedder, Bob Yehl, Lynette Jones and Ginger Otwell 

Absent: Ronnie Monroe, Blake Smith, and Chad Fielding 

Guests: David Evans, Director, Bachelor General Studies 

Next Meeting: April 1, 2013 

Meeting called to order 4:00 p.m. by Phillip Schroeder. 

Announcements
The Assessment Awards luncheon is scheduled for Tuesday, April 2, 2013 at 12:15 pm (location to be determined).  Wrenette Tedder reported that her meeting with the General Education Committee was rescheduled so the teams discussion regarding the General Education Assessment was postponed.  Phillip indicated that Claire Howard has been identified as a possible replacement for Blake Smith (undergraduate representative). We are waiting approval from Student Government Association on this candidate.  Articles for the newsletter were due March 1, 2013. If you were to submit an article please do as soon as possible. 

Old Business
Dr. David Evans gave a report on the plans for the General Education Assessment Plan which includes requesting a writing sample from students which will be evaluated by the Bachelor of General Studies (BGS) committee. Dr. Evans also discussed a proposal for the collection of a portfolio of materials to include writing samples as well as major proficiency profile exam which can also be evaluated for assessment. Dr. Evans discussed with the team suggestions to encourage students to take the MPP exam as well as submit writing sample as well as other possible ways to gather information that can be used for assessment. 

There being no further business the meeting was adjourned at 4:48 pm. 

Respectfully submitted, 

Lecia Franklin 

April 1

Henderson State University Assessment Team 
Meeting Minutes 
Dawson Room, 4:00 p.m. 
April 1, 2013

Present: Sidney Chandler, Deb Coventry, Ronnie Monroe, Pam Ligon, Karen Spradlin, Phillip Schroeder, Brett Serviss, Sheryl Strother, Joyce Shepherd, Wrenette Tedder, Bob Yehl, and Ginger Otwell 

Absent: Margaret Hoskins, Blake Smith, Lynette Jones, and Chad Fielding 

Next Meeting: April 1, 2013 

Meeting called to order 4:00 p.m. by Phillip Schroeder. 

Announcements
Assessment Awards Luncheon
Dr. Schroder announced that the assessment awards luncheon is being held in the Garrison Center Sun Room on Tuesday, April 2, 2013. All team members are encouraged to attend if able. 

AAACL Conference Report
A summary and highlights of the AAACL conference held on March 27 on the UALR campus was given by the Wrenette Tedder, Director of Assessment and several team members who attended this meeting. Guest speaker at the conference was Peter Ewell. 

Status Reports- MLA, GE and BGS Assessment 
MLA-MLA has an assessment plan, has collected data and has developed a rubric; however, they have a low number of graduates. Wrenette Tedder, Director of Assessment will contact MLA Director for a status update on data collection. 

GE-Deb Coventry reported that the General Education Committee has met and analyzed data that has been collected. Less than 5 programs have committed to assist with General Education assessment. Deb suggested that those departments collecting data give feedback to the Gen Ed Committee regarding rubric changes that may be needed. 

BGS- BGS has several recommendations before the UAC regarding needed changes to program. 

New Business
The team discussed the advantages of adjusting the assessment cycle for Academic Units by 6 months to allow that data collected and observations made could more closely fit to the budget cycle. This change would allow that academic units could use the data collected and observations made to support budget request and changes that are necessary. Each team member was asked to contact the departments they represent to get feedback on the need for a cycle change by the next meeting (April 15). 

There being no further business the meeting was adjourned at 5:05 pm. 

Respectfully submitted, 

Lecia Franklin 

April 15

Henderson State University Assessment Team 
Meeting Minutes 
Dawson Room, 4:00 p.m. 
April 15, 2013

Present: Sidney Chandler, Deb Coventry, Ronnie Monroe, Pam Ligon, Margaret Hoskins, Lynette Jones, Phillip Schroeder, Brett Serviss, Sheryl Strother, Joyce Shepherd, Wrenette Tedder, Bob Yehl, and Ginger Otwell 

Absent: Blake Smith, Karen Spradlin, and Chad Fielding 

Next Meeting: April 29, 2013 

Meeting called to order 4:00 p.m. by Phillip Schroeder. 

Old Business
The team continued the previous meetings topic regarding changing the assessment cycle for academic and/or administrative units. The question of whether it would be beneficial for assessment units to change from a cycle where observations are made and changes proposed in June of each year or changing to a cycle where observations would be made at the end of November and any proposed changes would be ready to incorporate into a budget proposal if necessary was discussed. Each team member requested feedback from the units they represent regarding preferences on this topic. The team determined that each cycle has its advantages/disadvantages to different assessment units and proposed drafting a proposal to the Provost where assessment units would be able to select the assessment cycle that best suits their department’s needs while each unit still maintains an annual assessment cycle. 

Dr. Schroeder appointed the following assessment team members to a sub-committee to draft a proposal to the Provost by our meeting on April 29, 2013: 

Dr. Brett Serviss, Chair 
Pam Ligon 
Lynette Jones 
Dr. Margaret Hoskins 
Wrenette Tedder 

Announcements
Dr. Schroeder announced that Claire Howard, a freshman music major has agreed to be the undergraduate student representative to the Assessment Team. 

There being no further business the meeting was adjourned at 4:45 pm. 

Respectfully submitted, 
Lecia Franklin  

September 9

Henderson State University Assessment Team
Meeting Minutes
Dawson Room, 4:00 p.m.
September 9, 2013

Present: Deb Coventry, Nathan Campbell, Bernie Hellums, Lenette Jones, Pam Ligon, Ronnie Monroe, Brett Serviss, Joyce Shepherd, Karen Spradlin, Sheryl Strother,Wrenette Tedder, Bob Yehl

Absent: Ginger Otwell, Drew Smith

Next Meeting: September 23, 2013

Meeting called to order 4:00 p.m. by Wrenette Tedder.

ANNOUNCEMENTS
In opening remarks, Wrenette reminded the Team of Phillip Schroeder’s resignation as chair.  She stated that in addition to electing a chair for the Assessment Team a replacement representative will be needed for Ellis College. New members to the committee include Nathan Campbell who is filling the position vacated by Margaret Hoskins and Drew Smith who is representing student services. He replaces Chad Fielding. Bernie Hellums returns to the Team from education. John Hardee will be approached to appoint a representative from the fine arts area.

OLD BUSINESS
Update on Progress of General Education, Bachelor of General Studies (BGS) and Master of Liberal Arts (MLA).  Data submitted by the General Education Committee is being collected and reviewed by the Assessment Office. Once results are tabulated, the committee will discuss areas of improvement and disseminate the results to the campus. The current ETS cohort for the BGS program is relatively small preventing the use of their reporting program. Students in the BGS program are being assessed through one of the General Education rubrics. The MLA
program has also developed rubrics.  

The Team asked that Dr. Maralyn Sommer be invited to the September 23 meeting.  

A question was raised as to who will write the follow up report to HLC due in February.  

Report on End of the Year results.  Wrenette reported on the academic and non-academic units that met the stated reporting deadline. Several units still have not complied with entering data.  Some of these units may have opted for the October 1 deadline. Each vice president will be provided a copy of these results.

Report on Assessment Team Communication.  The Team was encouraged to continue logging
their communications with their respective areas. Training workshops will be scheduled by the
Assessment Office.

NEW BUSINESS
Elect Chairperson for 2013-2014.  The chair elected must be a faculty representative. Wrenette Tedder will continue to serve as ex officio. Brett Serviss and Deb Coventry were nominated to serve as co-chairs. Both agreed.

Elect Secretary for 2013-2014.  This appointment was postponed until the next meeting.

Goals for 2013-2014.  Wrenette will provide her goals for the Team as well as discuss the
group’s goals during the September 23 meeting.

There being no further business, the meeting adjourned at 5:00 p.m.

Respectfully submitted,
Pam Ligon, acting secretary

October 28

Henderson State University
Assessment Team
Meeting Minutes
October 28, 2013
Dawson Room, 4:00PM

Present: Debra Coventry, co-chair; Brett Serviss, co-chair; Wrenette Tedder; Claire Howard; Pam Ligon; Maurie Maestas; Ronnie Monroe; Lenette Jones; Joyce Shepherd; Karen Spradlin; Sheryl Strother; Bob Yehl

Absent: Nathan Campbell; Bernie Hellums; Ginger Otwell; Drew Smith; David Warren

Meeting called to order at 4:01PM by Dr. Brett Serviss.

Minutes from the September 23, 2013 meeting were approved as amended.

The regularly scheduled meeting on October 21 was postponed until October 28, 2013. Next scheduled meeting will be November 4, 2013 at 4:00PM in the Dawson Room.  
________________________________________

Old Business:

Program/Unit Noncompliance Progress Report –
Ms. Wrenette Tedder, Director of Assessment, provided a list which included 17 academic and non-academic noncompliant units.  Four units have made progress since June; the extended deadline for completing assessment plans is October 28.  There was discussion regarding the reason for continued noncompliance.  Ms. Claire Howard suggested that the noncompliant units be contacted and surveyed in order to determine the specific reasons for noncompliance.

General Education Progress Report –
The General Education Committee has met and analyzed last year’s general education assessment data.  They are planning ways to share the data with the stakeholders.  The committee has also drafted a feedback survey on the assessment rubric as well as the assessment process itself.

At the last meeting, the General Education Committee created a presentation with slides and audio to explain the use of the rubrics and importance of general education assessment.  

Assessment Newsletter 
Dr. Bernie Hellums, Dr. Brett Serviss, and Ms. Wrenette Tedder will be writing articles for the next Assessment Newsletter.  Articles are due November 1.

Assessment Training Workshop – 
Dates are to be determined.  Dr. Coventry will assist Ms. Tedder in securing a location for the workshops.


New Business:

Action Plan for Evaluating Program/Unit Assessment Plans – 
The Assessment Team will begin the process of detailed review and evaluation of academic and administrative program/unit assessment plans in order to provide feedback to assist with plan development and improvement for each program/unit.  

General Education Feedback Survey 
The General Education committee plans to gather feedback on the Liberal Arts Core Assessment rubrics by conducting a follow-up survey.  Dr. Coventry distributed the survey draft to the Team.


Other:

Ms. Karen Spradlin has accepted a position in another division of the university and will no longer be eligible to represent the Office of the President.  Ms. Pam Ligon agreed to act as Secretary for the Assessment Team for the remainder of her term ending June 30, 2014.

Meeting adjourned by Dr. Serviss at 4:56PM.

Respectfully submitted by
Karen Spradlin

November 4

Henderson State University Assessment Team
Meeting Minutes
Dawson Room
4:00 p.m.
November 4, 2013

Present: Nathan Campbell, Bernie Hellums, Claire Howard, Lenette Jones, Pam Ligon, Maurie Maestas, Ronnie Monroe, Brett Serviss, Joyce Shepherd, Tammi Wardlaw, and David Warren

Absent: Deb Coventry, Drew Smith, Sheryl Strother, Wrenette Tedder, and Bob Yehl

Next Meeting: November 18, 2013

The meeting was called to order at 4:00 p.m. in the Dawson Room by Brett Serviss, co-chair.

ANNOUNCEMENTS
Approval of the October 28, 2013 Minutes was postponed until the November 18 meeting.

OLD BUSINESS
Assessment training workshops. The first of several training workshops will be held beginning Tuesday, November 5, from 1:30 p.m. – 3:00 p.m. in Evans 204. Brett encouraged all to attend, especially the new members.

Evaluation of assessment plans. Rubrics for assessing both the academic and nonacademic units were distributed. A list of assessment plans needing immediate attention were divided among the team members. A pdf version of the plans in question will be delivered via email to the membership Tuesday morning. Each team will meet at their convenience to review their respective units. November 18, 2013 is the slated deadline.

NEW BUSINESS
No new business.

Brett welcomed Tammi Wardlaw as a new member representing Finance and Administration.  Tammi replaces Lecia Franklin.

There being no further business, the meeting adjourned at 4:20 p.m.

Respectfully submitted,
Pam Ligon, secretary

December 2

 Henderson State University Assessment Team
Meeting Minutes
Dawson Room, 4:00 p.m.
December 2, 2013


Present: Nathan Campbell; Deb Coventry, co-chair; Bernie Hellums; Lenette Jones; Pam Ligon; Ronnie Monroe; Brett Serviss, co-chair; Joyce Shepherd; Drew Smith; Sheryl Strother; Wrenette Tedder; David Warren; and Bob Yehl

Absent: Claire Howard, Maurie Maestas, Ginger Otwell, and Tammi Wardlaw

Next Meeting: TBA

The meeting was called to order at 4:00 p.m. in the Dawson Room by Brett Serviss, co-chair. The Minutes from both the October 28 and November 4, 2013, meetings were approved as presented.

ANNOUNCEMENTS
Assessment Newsletter. The newsletter is scheduled to be sent out electronically by Friday, December 6. Bernie, Brett, and Wrenette contributed articles.

Brett asked for volunteer writers and suggested content for the spring newsletter. Topics were discussed.

OLD BUSINESS
General Education Assessment Progress Report. David Warren, chair of the General Education committee, reported that one challenge of the committee is determining how best to disseminate the collected information. Additionally, he mentioned that Henderson State University has to provide a progress report to the Higher Learning Commission by April 1, 2014. Each participating instructor will be sent a survey once the data has been returned. The deadline to submit the General Education Rubric data is December 13. To date, only two have been returned to Wrenette.

Evaluation of Assessment Plans:
Detailed feedback regarding assessment plans. Wrenette thanked the Team for submitting their assessed plans by the designated deadline. Brett asked the committee to reflect on their unit evaluations to determine if there could be a common theme in deficiencies to address.

Feedback regarding evaluation instrument/rubric used for evaluating assessment plans. Brett asked the Team to review the assessment rubric and email him suggestions for updating the instrument.

NEW BUSINESS
No new business.

There being no further business, the meeting adjourned at 4:55 p.m.

Respectfully submitted,
Pam Ligon, secretary

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