2011 Minutes

January 24

Henderson State University Assessment Team 
Meeting Minutes 
Dawson Room, 4:00 p.m. 
January 24, 2011 

Present: Debra Coventry, Chad Fielding, Lecia Franklin, Margaret Hoskins, Lenette Bailey Jones, Pam Ligon, Vernon Miles, Brett Serviss, Philip Schroeder, Karen Spradlin, Wrenette Tedder, Bernie Vellum, Hope Warner Bob Yehl 

Next Meeting: February 7, 2011 (committee meetings) 

ANNOUNCEMENTS 
Chair Phillip Schroeder called the meeting to order at 4:00 p.m. He announced that the deadline to submit articles to Ginger Otwell for the February Assessment Brief is February 4, 2011. Both a hard and electronic version will be sent out to the campus community. 

NEW BUSINESS 
Assessment Team Undergraduate Representative. Phillip asked for names of sophomore students who might serve on the Assessment Team. Ideally, the student selected would serve on the Team through the HLC visit. 

OLD BUSINESS
Discussion, Time-Table and Goals. A committee list for the University Assessment Plan, Assessment Team Handbook, and the Assessment Team Assessment Plan was distributed. The committee membership is as follows: 

University Assessment Plan Committee: Vernon Miles and Wrenette Tedder, co-chairs, Bernie Hellums, Lecia Franklin, Brett Serviss, Lenette Bailey-Jones, Karen Spradlin, and Chad Fielding. 

Assessment Team Handbook Committee: Hope Warner and Margaret Hoskins, co-chairs, Phillip Schroeder, Wrenette Tedder, and Ginger Otwell. 

Assessment Team Assessment Plan Committee: Pam Ligon and Wrenette Tedder, co-chairs, Bob Yehl, Debra Coventry, and Joyce Shepherd. 

Wrenette charged the University Assessment Plan Committee with the task of tying in the results from the national surveys to the University Assessment Plan as well as to the University’s Strategic Plan. The targeted completion deadline is March 2011. This Plan will first be approved by the Assessment Team then distributed for approval to both Faculty and Staff Senates before heading to the Cabinet and Board respectively. The Board of Trustees is tentatively scheduled to meet either May 12, 19, or 20th. 

It was suggested that if there are no pressing agenda items for the Team during their regularly scheduled meeting the committees could work on their assignments. 

Wrenette will schedule a day and time for the University Assessment Plan Committee and notify the members. 

The Assessment Team Handbook will be a resource for the HLC Team. The targeted deadline for completion is May 2011. 

Wrenette distributed information from the 2007 Focus Visit Follow-Up. During the visit in spring 2007 the evaluators found significant progress in the area of assessment. However, there is still need for improvement in the following areas: 
• Henderson needs to utilize the knowledge and skills of those more proficient in measuring student learning outcomes to support and mentor those whose efforts are more naïve. 
• The institution collects data from a variety of national surveys of students and its workforce, but needs to utilize the data to inform the organization. 
• The Assessment Director and Team needs to continue to be a powerful force ensuring that momentum exists for effective assessment at HSU. 
• Efforts need to be developed to track student progress through the general education core and how existing courses incorporate liberal arts competencies into their coursework. 
• The institution needs to capture 100% in “Closing the Loop.” 
• Henderson needs to refocus their efforts on ensuring that actions taken in response to assessment information is captured and celebrated. 
• The institution needs to develop and assessment plan for the liberal arts core. 

Discussion followed. An emphasis was placed on the urgency to complete the last goal: The institution needs to develop an assessment plan for the liberal arts core. 

Phillip asked the costs of some of the nationally recognized tests. Wrenette remarked that some run as much as $10,000. 

It was agreed to use the February 7, 2011, meeting timeframe to work within our individual committees. 

Dr. Miles asked that the University Assessment Plan Committee meet in the Dawson Room on February 7 at 4:00 p.m. Margaret said her Handbook Committee will meet in the School of Business Conference Room, third floor. Bob Yehl will schedule a room in Huie Library for the Assessment Team Assessment Plan Committee meeting. 

There being no further business, the meeting adjourned at 5:05 p.m. 

Respectfully submitted, 

Pam Ligon, secretary

February 21

Henderson State University Assessment Team 
Meeting Minutes 
Dawson Room, 4:00 p.m. 
February 21, 2011 

Present: Debra Coventry, Chad Fielding, Lecia Franklin, Bernie Hellums, Margaret Hoskins, Lenette Jones, Pam Ligon, Vernon Miles, Brett Serviss, Phillip Schroeder, Blake Smith, Karen Spradlin, Wrenette Tedder, Hope Warner, Bob Yehl 

Absent: Ginger Otwell 

Next Meeting: March 7, 2011 

ANNOUNCEMENTS
Chair Phillip Schroeder called the meeting to order at 4:00 p.m. 

Prior to today’s meeting, Dr. Miles emailed the Team “Signs of HSU Institutional Commitment to Assessment” and asked for additional items. The complete list is as follows: 

• 2003 Hiring of a Full-Time Director of Assessment; Having the Director of Assessment as a Direct Report to the Provost 
• Professional Development/Travel Support for Director of Assessment 
• Support of Travel of HSU Faculty to State Assessment Conference 
• Formation and Continual Support of University Assessment Team 
• Representation of Diverse Areas of Campus on Assessment Team; Inclusion of the Dean of Students on Assessment Team; Expansion of Assessment Team Membership to Include More Representation of Ellis College 
• Assessment Team Membership’s Commitment to Remain on the Assessment Team through the Higher Learning Commission Visit and Response Period 
• Wide, Detailed Dissemination of Assessment Team and Assessment Office Activities to President’s Cabinet, the Deans, Faculty Senate, Staff Senate, and other Groups 
• Creation and Use of Quick Reference Guide to Assessment 
• Provost’s Regular Attendance at Assessment Team Meetings and Involvement with Assessment Team Initiatives 
• Regular Support of Publication of Assessment Newsletter; Columns Written by Diverse Members of the Assessment Team and Others 
• Securing of the TracDat assessment data management system 
• Commitment of Departments and Units in Meetings with Assessment Team Members to Analyze their Unit/Program Assessment Plans 
• Institutional Commitment to Sending HSU Higher Learning Steering Committee Members to the HLC Meetings in Chicago for 2010 and 2011 
• President’s Endorsement of Aligning of HSU’s Strategic Plan with Higher Learning Commission Criteria for Accreditation; President’s Recognition of Assessment Efforts of HSU Community 
• Instituting of Two Annual Assessment Excellence Awards (one to an academic program and one to a non-academic unit) 
• Instituting Outside Consultant Visits to Evaluate Assessment Plans (last one in 2006) 

Wrenette handed out a follow up on General Education Assessment Progress. 

ANNOUNCEMENTS 
February Newsletter. Wrenette is completing the February newsletter. 

OLD BUSINESS: 
Updates from Subcommittees: 

University Assessment Plan: Wrenette distributed minutes for this group and indicated she is in the process of editing the committee’s suggested changes. The goal of this subcommittee is to bridge the Strategic Plan with the University Assessment Plan. 

Assessment Team Handbook: Margaret distributed minutes from this group. She informed the Team that rather than a notebook, the subcommittee recommends that materials be provided online on the HSU Assessment webpage. The content would included the Team member’s bios, rubrics, a departmental assessment resource section, minutes from Assessment meetings, newsletters, an Assessment history and timeline. It was suggested to include the Planning Guide and to break down the rubrics for both academic and nonacademic units. 

Discussion followed as to where to find TracDat on the new web site. Wrenette said it is located under “Academic Resources.” Chad suggested a “survey” link be placed on our web to steer the campus community to one location for all administered surveys 

Assessment Plan for the Assessment Team: Minutes were distributed. Pam stated her subcommittee has met twice. A mission statement has been formulated and the committee is working on their goals and objectives. This information will be provided to the Team for their comments and approval later this semester. 

NEW BUSINESS 
Higher Learning Commission Criterion 3 and 4: assessing the documents: It was suggested that Wrenette invite Jennifer Ford, Angela Boswell, and the co-chairs of Criterion 3 and 4 to one of meetings to ensure those criterion captured the necessary assessment components. The earliest date would be March 28. 

There being no further business, the meeting adjourned at 5:00 p.m. 

Respectfully submitted,


Pam Ligon, secretary

March 28

Henderson State University Assessment Team 
Meeting Minutes 
Dawson Room, 4:00 p.m. 
March 28, 2011

 

Present: Debra Coventry, Chad Fielding, Lecia Franklin, Margaret Hoskins, Lenette Jones, Pam Ligon, Vernon Miles, Brett Serviss, Phillip 
Schroeder, Blake Smith, Karen Spradlin, Bernie Vellum, Hope Warner, Bob Yehl 

Absent: Wrenette Tedder 

Next Meeting: April 11, 2011 

ANNOUNCEMENTS 
Chair Phillip Schroeder called the meeting to order at 4:00 p.m. Incomplete data for academic and non-academic units; assessment plans for the 
Higher Learning Commission visit. Phillip stated that a priority of the Team is to work with those units who have incomplete assessment plans. 
Plaques to be given to Assessment Award recipients. This year Dr. Miles will present the plaque to Athletics, the non-academic recipient, during the staff awards luncheon in May. The plaque for Computer Science will be presented during the Faculty Service Awards on April 26. In the future the presentation for the faculty award may be scheduled at a different event. Phillip asked that Brett Serviss convey this information to the Faculty Senate. 

OLD BUSINESS 
Updates from Committees: University Assessment Plan. Co-chair Vernon Miles said their committee might need 
to meet one additional time. They should be ready to submit their plan at the next Team meeting. 
Assessment Team Handbook. Co-chair Margaret Hoskins said she would work with Wrenette to see what content should be uploaded to the assessment webpage. Assessment Plan for the Assessment Team. Co-chair Pam Ligon stated that their committee should be able to submit their plan to the Team by the April 11 meeting date. Bernie Hellum thanked the Team members who met with the NCATE representatives. 
Their response was most positive. Margaret asked if the announcement of the assessment award could also be made at 
the back-to-school faculty meeting in fall. 

There being no further business, the meeting adjourned at 4:25 p.m. 

Respectfully submitted, 

Pam Ligon, secretary

August 29

Henderson State University Assessment Team 
Meeting Minutes 
Dawson Room, 4:00 p.m. 
August 29, 2011 

 

Present: Debra Coventry, Lecia Franklin, Bernie Hellums, Lenette Jones, Pam Ligon, Vernon Miles, Ginger Otwell, Brett Serviss, Phillip Schroeder, Joyce Shepherd, Blake Smith, Karen Spradlin, Wrenette Tedder, Bob Yehl 

Absent: Chad Fielding, Margaret Hoskins 

Next Meeting: August 29, 2011 

ANNOUNCEMENTS
Chair Phillip Schroeder called the meeting to order at 4:00 p.m. and welcomed the Team back from summer break. 

Newsletter. Blake Smith and Angela Boswell have both agreed to contribute an article for the upcoming newsletter. 

Assessment Awards. The faculty assessment plans have been evaluated by the Team. The non-academic plans have not yet been reviewed. An outstanding academic and non-academic selection will soon be made. 

HLC Report Review. It was the consensus of the Team to read and endorse the self-study report prepared for the February 2012 Higher Learning Commission comprehensive evaluation visit, reflecting the culmination of two years of study of the university by Henderson State University faculty, staff, and administrators. Report any revisions to Angela Boswell or Jennifer Holbrook by September 12. The Assessment Team’s endorsement should be submitted no later than September 15. 

OLD BUSINESS 
Assessment Plan for the Assessment Team: The Team’s Assessment Plan will be submitted for review and approval by the next meeting. 

University Assessment Plan: Wrenette reported that a few changes are still necessary. The final Plan will be provided to the University Academic Council and Faculty Senate for their comments and suggestions. 

Assessment Team Handbook. To complete the Handbook, additional committee members are necessary. Bernie Hellums, Debra Coventry, and Pam Ligon, volunteered to assist Wrenette Tedder with the completion of the Handbook. The finished document will be available on-line. 

NEW BUSINESS 
Graduate student representative. Phillip asked for suggestions on a new graduate student representative. Bernie Hellums suggested submitted a name for consideration. 

Evaluation of Unit Assessment Plans. Wrenette distributed a summary of the academic and non-academic units completing their assessment plan for 2010-2011. Of the academic units, 91% have a plan in place. 92% of the non-academic units are complete. 

The Team reiterated the critical need for all units to be in compliance. 

Goals for the Assessment Team. The Team was asked to come prepared with ideas to set goals at the next meeting. 

There being no further business, the meeting adjourned at 5:10 p.m. 

Respectfully submitted, 

Pam Ligon, secretary 

September 12

Henderson State University Assessment Team 
Meeting Minutes 
Dawson Room, 4:00 p.m. 
September 12, 2011


Present: Lecia Franklin, Bernie Hellums, Margaret Hoskins, Lenette Jones, Pam Ligon, Vernon Miles, Ginger Otwell, Brett Serviss, Phillip Schroeder, Joyce Shepherd, Blake Smith, Karen Spradlin, Wrenette Tedder, Bob Yehl, Keri Burkman Absent: Chad Fielding, Debra Coventry 

Next Meeting: September 26, 2011 

ANNOUNCEMENTS 
Chair Phillip Schroeder called the meeting to order at 4:00 p.m. Keri Burkman was welcomed as the Team’s new graduate school representative. 

OLD BUSINESS 
Discuss the editing of the HLC Report. Submit your edits as quickly as possible to Angela Boswell or Jennifer Holbrook. September 15 is the deadline. Peggy Bailey will edit the report for grammar and punctuation. On October 1 the report will go to David 
Stoddard and his team to add graphics and attachments. By Thanksgiving the peer reviewers should have the document in their hands. 
On motion by Lecia Frankin, seconded by Brett Serviss and passed, the Higher Learning Commission Self-Study Draft was unanimously endorsed by the Assessment Team pending submitted revisions. 

NEW BUSIESS 
Goals for the Assessment Team: 
1. Finish the university assessment plan and have it approved by the Board of 
Trustees. 

2. Revise the Assessment Team Handbook and upload to web. 

3. Approve final modifications to Assessment Plan for the Team and enter it in 
TracDat. 

4. Assist the few units that do not have an assessment plan in place. 

Pam distributed the Assessment Plan for the Assessment Team to review. Several minor revisions were suggested. Corrections will be made and redistributed via email. The Team will respond as to their support. Wrenette will upload the final plan to TracDat. 
Wrenette distributed an updated report indicating the academic and non-academic units that still do not have an assessment plan in place. These units will be worked with individually. 

There being no further business, the meeting adjourned at 5:05 p.m. 

Respectfully submitted, 

Pam Ligon, secretary

October 10

Henderson State University Assessment Team 
Meeting Minutes 
Dawson Room, 4:00 p.m. 
October 10, 2011

Present: Debra Coventry, Lecia Franklin, Bernie Hellums, Lenette Jones, Pam Ligon, Vernon Miles, Brett Serviss, Phillip Schroeder, Joyce Shepherd, Karen Spradlin, Bob Yehl Absent: Chad Fielding, Margaret Hoskins, Ginger Otwell, Wrenette Tedder, Blake Smith

Next Meeting: October 24, 2011

ANNOUNCEMENTS
Chair Phillip Schroeder called the meeting to order at 4:00 p.m. Newsletter: new issue and articles for February (due January 27). Phillip 
Schroeder, Wrenette Tedder, Lenette Jones, and Vernon Miles will each submit an article for the February newsletter. Submission deadline is January 27. Phillip will ask Jennifer Holbrook and Elaine Kneebone to contribute a short article as well. Jennifer 
will be asked to provide her insight on the administrative end of the self-study and Elaine for the legal aspect. 

Update on the University Assessment Plan. Dr. Miles reported that the University Assessment Plan is ready to be presented to the Faculty Senate and Board of Trustees. Both entities are scheduled to meet in November. 

OLD BUSINESS
The October 7, 2011, Assessment Team Handbook Committee Minutes were distributed. The Committee suggested a link to the University Assessment Team be made available on Henderson’s home page. The work of the Committee is an expanded, modified, version that Margaret, Hope, and Wrenette worked on in the spring. Dr. Miles suggested that the current Assessment Newsletter be viewable with 
the previous issues archived. He also inquired if the focus visit (2007) would be included. Phillip suggested the Assessment Team Handbook be renamed Assessment Team webpage. The Committee will meet again October 21. 

NEW BUSINESS 
Approval of the Assessment Plan for the Assessment Team. The revised Assessment Plan for the Team was distributed. Several minor revisions were offered. The updated version will be provided to the Team for their approval. Time-Line for Assessment Awards. Tabled to move on administrative units due to Wrenette’s absence. Initiating Assessment Award process for an Academic Unit. Discussion followed 
on how to initiate the award process. The Team suggested utilizing the Selection Rubric for the Assessment Award. 

There being no further business, the meeting adjourned at 5:00 p.m. 

Respectfully submitted, 

Pam Ligon, secretary

October 24

Henderson State University Assessment Team 
Meeting Minutes 
Dawson Room, 4:00 p.m. 
October 24, 2011

 

Present: Debra Coventry, Bernie Hellums, Margaret Hoskins, Lenette Jones, Pam Ligon, Phillip Schroeder, Brett Serviss Blake Smith, Wrenette Tedder, Bob Yehl Absent: Keri Burkman, Chad Fielding, Lecia Franklin, Vernon Miles, Ginger Otwell, Joyce Shepherd, Karen Spradlin 

Next Meeting: November 7, 2011 

ANNOUNCEMENTS 
Report on the revision of the Assessment Team Handbook (Webpage). The Handbook Committee has met twice this semester. Phillip distributed a list of important information the Handbook Committee is considering to include on the assessment webpage. The committee’s goal is to present a proposal for the Team’s consideration by the next meeting. Brett Serviss will serve as the Team’s web master. 
Assessment plan for General Education. In Dr. Mile’s absence, Phillip provided a status report. Specifics will be announced at a later time. 
Responsibilities of being a representative. One goal of the Assessment Team is to engage stakeholders. Phillip encouraged the membership to take a proactive stance in informing employees, within their respective academic and non-academic areas, of 
assessment-related information. Discussion followed as to how to record each contact. Using a SNAP form was mentioned. 
A question was raised whether or not a departmental point-of-contact list exist. Wrenette confirmed that each unit has an individual(s) responsible for assessment. She will resend this list to the Team. Phillip volunteered to generate ideas and a process to 
assist the membership in making the necessary contacts. 

OLD BUSINESS
Time-line for Assessment Awards. The two teams who evaluated the academic plans this summer were asked to review their notes and submit their top four recommendations to Phillip. Wrenette is preparing packets to begin the administrative unit review. 

OTHER BUSINESS 
Wrenette announced that the 2011 Arkansas Association for the Assessment of Collegiate Learning Fall Workshop will be held on Harding University’s campus on November 10. This year’s presenter will be Mary Harrington, Director of Institutional 
Research and Assessment from the University of Mississippi. She will speak on Institutional Effectiveness and Motivating Faculty and Staff. Wrenette asked for two volunteers to attend. Registration deadline is November 3. 

There being no further business, the meeting adjourned at 4:55 p.m. 

Respectfully submitted, 

Pam Ligon, secretary

November 7

Henderson State University Assessment Team 
Meeting Minutes 
Dawson Room, 4:00 p.m. 
November 7, 2011

 

Present: Blake Smith, Lenette Jones, Vernon Miles, Brett Serviss, Phillip Schroeder, Joyce Shepherd, Karen Spradlin, Bob Yehl, Ginger Otwell, Wrenette Tedder and Margaret Hoskins 

Absent: Chad Fielding, Debra Coventry, Lecia Franklin, Bernie Hellums, and Pam Ligon 

Next Meeting: Monday, November 21, 2011 

Chair Phillip Schroeder called the meeting to order at 4:00 p.m. 

ANNOUNCEMENTS
The Team discussed possible processes for representing units that might be considered for future implementation. 
     a. Possible processes are that unit representatives might: 
          i. post regular office hours for colleagues to discuss any assessment issues or questions they may have. 
          ii. schedule regular meeting times with those responsible for assessment in their unit. 
          iii. email regularly to those responsible within their unit asking if help or assistance is needed. 
          iv. initiate direct contact with those responsible for assessment in their unit. 
          v. prepare a one- or two- page newsletter in electronic format for the unit represented. 
     b. The purpose of the activities listed in “a” would be to take a more proactive approach to assessment activities and potential problems rather than focusing on correcting problems after they occur. 
     c. If the activities listed above were implemented, the Assessment Team would be required to meet only once per month or twice per semester. 

Evaluations of assessment plans and results for administrative units were discussed. 
     a. There are two teams evaluating administrative unit assessment activities. One team is comprised of Pam, Lisa, and Karen. The other team is comprised of Lenette, Blake, and Ginger. 
     b. The assessment plans and results have been given to the two teams. 
     c. The deadline to have the evaluations back to Wrenette is Tuesday, November 22. 

Evaluation choices for the Academic Assessment Award were discussed. 
     a. Three areas were selected from Debra’s team. Brett Serviss has the binder for his team. He and Phillip will select the three outstanding units in their binder. 
     b. When the five or six outstanding academic units are selected, each member of the Assessment Team will score each one using the rubric developed for this purpose. After members have evaluated each unit, they will vote on the unit they think deserves the Academic Assessment Award. 

OLD BUSINESS:
The Team discussed the Assessment Team Webpage proposal. 
     a. The Team discussed whether the Webpage should be located within hsu.edu or MyHenderson. If located on hsu.edu, the Webpage would be viewable by anyone; if it is located on MyHenderson, it will be viewable by employees only. The Team concluded that for purposes of transparency and for future accreditation purposes, the webpage should be included on the hsu.edu website and accessible by anyone. 
     b. The outline for the Webpage is presented in Appendix A. 
     c. The Webpage should be completed by the end of the semester. 

The Team discussed the history of assessment at HSU. 
     a. A timeline was prepared previously for the HLC. This timeline, which is complete through 2007, is presented in Appendix B. 
     b. A subcommittee was appointed to update the timeline through 2011. The subcommittee consists of Karen, Blake, and Bob. 
     c. The subcommittee will meet to brainstorm ideas about how to capture what has transpired from 2007-2011. Possibilities include interviewing people who have been involved with assessment from the very beginning and interviewing Wrenette. 

DR. MILES: ADDITIONAL ANNOUNCEMENTS
The General Education Committee has made excellent progress during the last two weeks toward developing an assessment plan for the Liberal Arts Core. They have developed three goals and objectives and have adopted rubrics to measure learning outcomes. The goals will be assessed on a rotating basis. This fall, the following assessment activities will be implemented for the Liberal Arts Core: 
     a. Oral and written communications skills will be measured. 
     b. The ETS Freshman Proficiency Profile will be administered. 
Dr. Miles asked Team members to thank the General Education Committee for their hard work over the past several weeks. Team members are very pleased that this has been accomplished. 

The Faculty Senate voted to support the University Assessment Plan. The Plan will be presented to the Board of Trustees in January.


Appendix A: Assessment Team Handbook Committee Minutes 
October 7, 2011 

Present: Phillip Schroeder, Brett Serviss, Deb Coventry, Pam Ligon 

Absent: Wrenette Tedder and Bernie Hellums 

The Assessment Team Handbook Committee met to discuss and map the progress of compiling assessment information for the web site. Phillip suggested a link to the University Assessment Team be available on Henderson’s home page. Information to include: 
The University Assessment Team 
     1. Procedures 
     2. Assessment Plan for the Assessment Team 
     3. Academic Team Members and biographies 
     4. Administrative Team Members and biographies 
     5. Minutes of Assessment Team Meetings 
Assessment Evaluation Instruments 
     1. Instruments used to evaluate unit academic and administrative assessment plans 
     2. Instruments used to evaluate a completed assessment cycle 
Assessment Documents for Units 
     1. Assessment At a Glance 
     2. Assessment Quick Reference Guide 
     3. Assessment Definitions 
     4. Sample Rubrics for common learning goals 
Assessment Planning Guide 
TracDat 
Assessment Newsletter 
Assessment Training PowerPoint Presentations 
History of Assessment at Henderson State University with Timeline 
Assessment Awards 
     1. Evaluation Rubric 
     2. Award Recipients 
Henderson State University Assessment Plan 

Brett will work with Reid Joiner and Penny Murphy to request a page to be prepared for the Assessment Team in addition to access and editing privileges to and for the Assessment Team webpage. 

The next meeting will be October 21, 2011, at 2:00 p.m. 

The meeting adjourned at 3:20 p.m. 

Appendix B: 
Henderson State University 
Assessment Timeline 

Academic Year Specific Time Activity 
2000-2001 Feb 2001 HLC states need for focused visit on assessment 
2000-2001 Teachers College, Henderson implemented an assessment system which included performance measures of the Praxis III: Pathwise domain and sub-domain variables 
2001-2002 President charged the deans and vice presidents with developing assessment programs in their respective areas. However, it was determined later that year this strategy was unlikely to produce a quality assessment program 
2001-2002 August 2001 The School of Business developed an Assessment Plan for continuous improvement 
2001-2002 Fall 2001 The School of Business adopted the Major Field Achievement Test in Business (BAT) to assess mastery of concepts, principles, and knowledge for continuous improvement 
2001-2002 September 2001 Administration addressed the need for a university assessment program and also the development of a measurement tool to gauge the success or lack of success in general education during a planning retreat 
2001-2002 December 2001 President addressed Board of Trustees on the importance of student learning assessment and the employment of a coordinator to oversee the important process 
2001-2002 Department of Psychology submitted a program review with student outcomes and program improvement 
2002-2003 Fall 2002 Assessment speaker makes presentation (11) 
Dr. Denise Watts, Director of Institutional Effectiveness, University of Montevallo –all full-time faculty and administrative personnel were required to attend 
2002-2003 August 2002 President addressed Board of Trustees on recent assessment workshop. Goals were to be identified and progress monitored to determine success or failure in achieving the goals. 
2002-2003 September 2002 Review of University Mission Statement began 
2002-2003 Fall 2002 Teachers College, Henderson created the TCH Assessment Committee 
2002-2003 November 2002 General Education Program Review was submitted with student outcomes and program improvement 
2002-2003 Spring 2002 The School of Business administered a survey to alumni to see the strengths and weaknesses of the program. 
2002-2003 Spring 2002 Approval of revised University Mission Statement 
2002-2003 March 2003 Office of Assessment and Research established 
2002-2003 Summer 2003 Director of Assessment drafted University Assessment Plan 
2002-2003 Summer 2003 Director of Assessment, Associate Dean of Field Experiences and Teacher Education Program, Dean of Teachers College, and Chair of TCH Assessment Committee began developing the TCH Assessment Database 
2003-2004 August 2003 University Assessment Team established 
2003-2004 Early fall 2003 Director of Assessment makes presentation on assessment at “Back to School” session; assessment plan distributed to all faculty 
2003-2004 Fall 2003 Director of Assessment developed and printed the first “Assessment Brief”
2003-2004 Director of Assessment and University Assessment Team developed a “strong program” to look at student learning. Henderson did not attempt to create a new program, but replicated validated systems to reduce the learning curve. The program developed used accepted and proven principals, procedures, and models from existing programs which were previously approved by their accrediting body. While subject to constant improvement, this program eliminated many obstacles and shortcomings of a do-it-yourself approach 
2003-2004 Fall 2003 Director of Assessment and Teachers College Associate Dean developed and implemented survey instruments on ISTE standards 
2003-2004 Fall 2003 Director of Assessment and University Assessment Team developed a policy, timeline, and instrument to use in the review process 
2003-2004 Fall 2003 The Office of Assessment and Research developed an assessment plan 
2003-2004 November 2003 Director of Assessment presented all day assessment workshop to the community and university relation departments 
2003-2004 Director of Assessment visits with 10 departments. 85% have plan; only two closed the loop. 
2003-2004 Summer 2004 Director of Assessment and the Graduate Council developed and implemented a Graduate School Exit Survey 
2004-2005 November 2004 Forty members of the Henderson community developed specific plans during a Strategic Planning Retreat 
2004-2005 Spring 2005 Strategic Planning Taskforces developed recommendations 
2004-2005 Spring 2005 Revised assessment plan incorporating strategic plan developed? 
The Assessment Team reviewed the University Assessment Plan to adapt it to fit the administrative units as well as the academic. 
2004-2005 April 2005 Director of Assessment and Assessment Team member, Ginger Otwell, attended assessment workshop presented by Thomas A. Angelo 
2004-2005 May 2005 Director of Assessment and Assessment Team member, Bruce Smith, attended assessment workshop presented by Jeff Seybert 
2004-2005 June 2005 Assessment Team attends AAHE/HLC assessment workshop. 
2004-2005 Summer Strategic Planning Report was approved and changes were made to the University Plan to encompass the strategic goals of the university 
2005-2006 45 scheduled one on one meetings with 21 departments 
2005-2006 Summer 2005 Purchase of TracDat 
2005-2006 Early fall 2005 Assessment Team presentation and panel discussion during “Back to School” session 
2005-2006 Fall 2005 iWebfolio was introduced as a measurement tool for student learning 
2005-2006 Fall 2005 Assessment Team developed the Student Learning Outcome Statement 
2005-2006 Fall 2005 12 training sessions on TracDat for 22 faculty and 39 staff. Each session consisted of 1 ½ hours on developing an assessment plan and closing the loop. The next half hour was spent on the use of TracDat. 
2005-2006 Spring 2006 The Assessment Team hosted two Faculty Roundtable Discussions 
2005-2006 Spring 2006 The Assessment Team hosted one Staff Roundtable Discussion 
2005-2006 Spring 2006 The Assessment Team produced two “Assessment Brief” newsletters 
2005-2006 Spring 2006 12 two-hour training sessions. There were three types of sessions held. One was designed to begin development of an assessment plan. The second type was a refresher session and the last was on collecting the data and analyzing to make changes to the department. Sixteen faculty and staff members attended these sessions. 
2006-2007 Spring 2006 Director of Assessment and Computer Services developed a CAAP database to allow for assessment of general education 
2006-2007 August 2006 External consultant, Peggy Maki, meets with key faculty, staff, and administration to develop stronger assessment plan 
2006-2007 Fall 2006 Director one-on-one with 15 units 
AY2004-AY2007 “over the past three years” • Faculty and staff offered opportunity for professional development in assessment 
     • Eight assessment team members attended the AAHE/HLC assessment workshop in Chicago (June 2005) 
     • Two Assessment team members attended assessment workshop presented by Thomas A. Angelo (April 2005) 
     • Two assessment team members attended assessment workshop presented by Jeff Seybert (May 2005) 
     • Student Service staff members attended assessment workshops at SWACUHO 
     • Student Service staff member attended the session “The American Freshman/The American Graduate: Findings from 35 years of Higher Education Research Institute Survey Data” at the 2004 Arkansas College Personnel Association 
     • Student Service staff member attended the session “Keep your Eyes on the Prize: Make Assessment Work for “Inclusive Excellence” at the 2006 Arkansas College Personnel Association 
     • Student Services staff member attended assessment workshops at the following conferences: 
          a. CPA, November 18, 19, 2004 
          b. ACPA, May 18, 2005 
          c. AACE, Assessment workshop, April 21, 2005 
          d. ACPA, November 17-18, 2005 
     • University and Community Relations staff member attended “Successful Program Assessment: Design and Implementation at the 2003 Forum (May 2003) 
     • University and Community Relations staff member attended the NASPA Drive-In Assessment Workshop (August 2003) 
     • University and Community Relations staff members attended “Creating a Successful Program Assessment System” at the SAIR conference (October 2003) 
     • University and Community Relations staff members attended “The Integration of Planning, Program/Service Review, Assessment, and Budgeting” at the SAIR conference (October 2005) 
AY2004-AY2007 “over the past three years” Director of Assessment presents several workshops on assessment 
The director of assessment has held 34 workshops on campus since 2004. It has been attended by 569 faculty and staff members.

November 22

Henderson State University Assessment Team 
Meeting Minutes 
November 21, 2011

Present: Wrenette Tedder, Ginger Otwell, Phillip Schroeder, Margaret Hoskins, Brett Serviss, Lecia Franklin, Lenette Bailey-Jones, and Karen Spradlin 

Absent: Bob Yehl, Pam Ligon, Bernie Hellums, Joyce Shepherd, Chad Fielding, Debra Coventry, Keri Burkman 

Absent: Dr. Vernon Miles 

Next Meeting: December 5, 2011 at 4:00 p.m. in the Garrison Center Dawson Room 

Announcements 
Wrenette Tedder gave an update on the progress by the Team assessment groups in choosing both the academic and administrative assessment awards. 
     1. Academic – Ms. Tedder is currently pulling the top choices selected by the groups who reviewed the academic assessment plans. 
     2. Administrative – the groups are currently reviewing the administrative assessment plans. Both Blake and Lenette have completed their reviews. The rest will have their plans reviewed and select their top choices by the next meeting. Once they are selected Ms. Tedder will pull the unit documents for the Team. 

Brett Serviss updated the Team on the new Assessment website. He is working on getting the skeleton of the website completed. A suggestion was made to include a page about the members of the Team. Phillip Schroeder asked each team member to send him a bio page which included the following information: information about the person, degrees attained, committees the person is on, date of employment, what areas they represent and any professional development information. He asked that the bios be e-mailed to him by the next meeting date. No photos will be needed for the website. 

Karen Spradlin gave a committee progress report on the History of Assessment at HSU document. The committee members have met with Wrenette Tedder to discuss what is needed for the document. Another meeting will be set once Ms. Tedder pulls her calendar information showing dates of training, meetings with departments, etc. Ms. Spradlin noted that there are several Team minutes that need to be found in order to complete the document. A copy of the working document (see attachment) was distributed to the Team to look over prior to the next meeting. Dr. Schroeder asked the Team to look through their e-mails to see if they have any of the missing minutes. 

Discussion
With the upcoming HLC visit approaching, Phillip Schroeder asked the Team for ideas on how to publicize assessment and the visit. The following ideas were discussed: 
     1. Meeting with SGA, Greek Council, and any other student organizations possible to talk about the upcoming visit 
     2. Mock forums with faculty and staff – this will be a formal invitation to the individuals 
     3. Table tents for CADDO cafeteria tables that would talk about different points of assessment 
     4. Possible article in the Oracle 

Dr. Schroeder asked the Team to send him any other suggestions for publicity. 

The meeting was adjourned at 4:51 p.m. 

December 5

Henderson State University Assessment Team 
Meeting Minutes 
Dawson Room, 4:00 p.m. 
December 5, 2011


Present: Debra Coventry, Lecia Franklin, Bernie Hellums, Margaret Hoskins, Lenette Jones, Pam Ligon, Ginger Otwell, Brett Serviss, Phillip Schroeder, Joyce Shepherd, Blake Smith, Karen Spradlin, Wrenette Tedder, Bob Yehl 

Absent: Keri Burkman, Chad Fielding, Vernon Miles 

Next Meeting: January 23, 2012 

ANNOUNCEMENTS
Chair Phillip Schroeder called the meeting to order at 4:00 p.m. 

Although the Team’s biographies were due today, Phillip extended the deadline to December 15. The one page document is to be submitted electronically to Wrenette for inclusion on the assessment webpage and should include name, title/rank, education, brief job description, years of service, and assessment unit representation. 

Scheduling conflicts have forced a couple members to miss meetings excessively. Phillip reiterated the importance of attendance and asked the membership to consider replacing these members. Several students were suggested for the graduate member position. 

Wrenette updated the Team on the assessment progress of the General Education Committee. This committee now has a plan and rubric in place. Several faculty volunteered to allow Wrenette to administer the ETS exam to their freshman classes. According to Wrenette, students are taking this exam seriously. She has given the exam to approximately 250 students. Her goal is 300 students. The tests will be submitted to ETS to be analyzed. 

Assessment Webpage Update. Brett Serviss is serving as webmaster for the Assessment Team. To date, he has listed the headers for the topic areas approved by the Team. He asked that the meeting minutes and any additional information requested to be sent to him electronically. His goal is to make available a polished draft for the Team to review by year’s end. 

Administrative Assessment Awards: evaluation status. Monday, December 12, 2011, is the deadline for the two administrative committees to submit their outstanding assessment recommendations to Wrenette. The Team will log onto iweb folio to rank both the academic and administrative units submitted by each committee team using the assessment rubric developed solely for this purpose. Ginger will send out the iweb folio instructions. The reviews are due no later than December 15. 

OLD BUSINESS
Suggested additions or deletions for the History of Assessment at HSU document. Karen Spradlin emailed the Team a copy of the university’s assessment history. The membership is asked to review the information and provide additions or corrections concentrating on February 2007 forward. Edits are due by January 23, 2012, the first meeting of the spring term. 

Assessment “publicity” for the HLC visitation: short-term goals and strategies. Phillip invited the Team to brainstorm on methods of campus communication other than the Assessment Newsletter. Suggestions offered included a campus email from the chair, an article in the Oracle, a press release, a forum, and an email from each member to their area of representation. February 10 is the deadline set for these communiqués. The January 23 agenda will include an outline of the information to be included. An employee picnic, held in the Day Gym, with various informational stations of fun activities was suggested as well. 

There being no additional business, the meeting adjourned 4:47 p.m. 

Respectfully submitted, 

Pam Ligon, secretary 

Back to top