2008 Minutes

October 8

Henderson State University Assessment Team 
Meeting Minutes 
October 8, 2008 


Present: Wrenette Tedder, Ginger Otwell, Angie Bell, Megan Harness, Margaret Hoskins, Pam Ligon, Phillip Schroeder, Karen Spradlin, and Bob Yehl 

Absent: Lecia Franklin, Lauren Watters, Patricia Weaver 

Next Meeting: November 13, 2007, 3:00 p.m., Galloway Room 

The first meeting of 2008-2009 began at 3:30 p.m. in the Dawson Garrison Room. Wrenette Tedder welcomed both returning and new members to the University Assessment Team. 

Wrenette Tedder gave the Team a brief history of the University Assessment Team, which formed in 2003. Currently one representative for each college, one representative for each Vice President, one representative for the President, one representative for SGA, and one representative for Graduate School serve on the Team. 

Wrenette Tedder announced that she would be meeting with Dr. Miles on October 27th to discuss his vision for assessment and the need for his support in the assessment efforts. 

The Higher Learning Commission will conduct their 10 ear visit three years from now. The Team needs to push hard now to get Henderson up to date in the assessment process. 

During October and November the assessment office will hold training sessions on developing assessment plans. 

A report was given regarding the “closing of the loop” for 2007-2008. The report is as follows: 
Department/College              % Closed      Number Closed      Number Not in Compliance     Number Not Closed - Extenuating Circumstances 
Ellis College                             71%               17                                      3                                                4 
School of Business                   67%                2                                       1                                                0 
Teacher's College                     56%                9                                        6                                               1 
Finance & Administration          63%                5                                        2                                               1 
University & Community Rels.   100%               8                                        0                                               0 
Student Services                      62%                8                                         4                                              1 
President's Office 

There was an overall 68% completion rate for 2007-2008 assessment plans, which was higher than 2006-2007. 

Wrenette Tedder discussed setting Team goals for 2008-2009. The following were the goals set by the Team: 
     1.  Increase participation/compliance to 80%. 
     2.  Find assessment successes and tout them to everyone. 
     3.  Communicate successful findings not only to departments but to students. 
     4.  Add more representatives for Ellis College. Ellis College is the largest college at HSU so it needs more than one representative on the Team. 
     5. More open communication with Dr. Welch, the Vice presidents, Faculty Senate President and Faculty Chair of Academic Affairs Committee. 
     6. More open communication with Deans, Department Chairs and Assessment Coordinators to discuss assessment on a continuous basis. 
     7. Fine tune the assessment process for HSU. 

The Team discussed the need for consequences for those departments who are not complying in the assessment process. One way to do this may be to get all non-compliant departments together and set one goal, one objective and one measure for each of them. 

The Team also discussed having better communication with all departments to help them understand the process better. Most departments already do some type of assessment and may not know it. Wrenette Tedder, and a Team representative, needs to sit down with the different departments and discuss what they already do and how to incorporate that into the assessment plan. 

The next meeting was set for October 29th, at 3:00 p.m. 

The meeting was adjourned at 4:40 p.m. 

October 19

Henderson State University Assessment Team 
Meeting Minutes 
October 19, 2008 

Present: Wrenette Tedder, Lecia Franklin, Phillip Shroeder, Pam Ligon, Karen Spradlin, Patricia Weaver, and Bob Yehl, 

Absent: Ginger Otwell, Flora Weeks 

Next Meeting: November 12, 2008, meeting place to be announced. 

Minutes from the October 16th meeting were approved with no changes. 

The undergraduate representative has been selected for the Team. Lauren Larey will be the representative. 

Ms. Larey has a class at the time the Team currently meets. Ms. Tedder has asked the Team to look at their schedules and establish a new time/day for the next meeting in order to accommodate Ms. Larey’s request. Since there is only one more meeting time before Christmas break, the Team set the meeting for December 11th at 3:00 p.m., which is during exam week. The Team will set new meeting dates/times for the Spring semester once school starts. 

Ms. Tedder will provide the Team a copy of the HLC Focus team’s report that was sent after last year’s focus visit in order for the team to know where the weaknesses are in regards to assessment on campus. 

Pam Ligon, chair of the Non-Academic Handbook committee, gave her report on the progress the committee has made. Ms. Ligon gave the handbook committee members a copy of another school’s non-academic handbook to use to help design HSU’s handbook. The committee met and make the necessary changes/additions to HSU’s version of the handbook. There is one section left to look over and the committee hopes to meet after Thanksgiving to complete this section and put the handbook together. Ms. Ligon stated she would need to get with Ms. Tedder to get examples to place in the handbook. Once the committee meets again and she receives the information from Ms. Tedder, she will put the handbook together and present it to the Team for approval. Ms. Ligon said she will have the handbook ready for the next meeting. 

Ginger Otwell, Assessment Newsletter Coordinator, gave her report on the progress of the newsletter. Ms. Otwell stated she had not worked on the newsletter, due to lack of time to do so. Ms. Tedder asked the Team to forward anything they would like to see in the newsletter to Ms. Otwell as soon as possible for inclusion in the next newsletter. Ms. Tedder said she would gather NSSE information for the front page of the newsletter. 

Wrenette Tedder passed out the HLC criteria information to the Team to look over. This documentation was provided to give the Team an idea of what the higher learning commission will be looking for when they return for their 10 year visit in 3 years. 

Ms. Tedder asked if there was any other items that needed to be discussed. Ms. Ligon stated that the Team needed to make a schedule of the roundtables for the year. She also stated that if there are still departments that are not doing assessment they need to be identified. 

The meeting was adjourned at 3:42 p.m. 

October 29

Henderson State University Assessment Team 
Meeting Minutes 
October 29, 2008 

Present: Wrenette Tedder, Lecia Franklin, Phillip Schroeder, Karen Spradlin, Patricia Weaver, Bob Yehl, and Pam Ligon 

Absent: Ginger Otwell, Angie Bell, Megan Harness 

Next Meeting: Tentatively scheduled for November 12, 2008, 3:00 p.m., meeting place to be announced. 

The meeting was called to order at 3:00 p.m. in the Library Conference Room. 

Minutes from the October 8th meeting were approved with one change: Next Meeting: October 29, 2008 not November 13, 2007. 

A recommendation was made from by the Assessment Team to email future minutes of meetings to increase awareness of assessment endeavors campus wide. 

Wrenette Tedder provided the Director of Assessment Report. The report included her recent meeting Dr. Vernon Miles. Miles was provided a brief history of Henderson’s assessment efforts and the Team’s involvement. Wrenette informed Miles of how the Team had looked at past assessment plans. Miles wants each college to review their own plans in the future. He stated when the colleges are satisfied with their plans they will submit them to the Team. Miles recommended that Wrenette pull five areas which are not in compliance. Those areas will be provided recommendations from Wrenette and Dr. Miles. Wrenette will communicate with the deans and chairs that if areas are not in compliance Dr. Miles will be the one who will communicate with those areas, not the Team. 

Wrenette asked the Team if they wanted Dr. Miles to attend the next assessment meeting as well as invite the individual vice presidents to future meetings. The Team agreed this would be a good idea. 

Wrenette will publicize training session in developing student learning outcome statements for academic areas. Sessions will be held in the next couple of weeks. 

In Committee Reports, Pam Ligon stated that the Non-Academic Handbook is not yet complete. In Ginger Otwell’s absence, Wrenette asked that the Team email Ginger anything they have learned from assessment to be published in the next assessment newsletter. 

In Division Reports, Wrenette stated that Marayln Sommer did not see a need to have two representatives serve on the Assessment Team. Phillip Schroeder will represent Ellis College. Wrenette has been invited to the next Ellis College meeting. She informed the Team that Dr. Sommer is very committed to Henderson’s assessment efforts. Phillip remarked that the faculty does not understand the importance and process of assessment. There is a need to translate campus speak into academic language. Maralyn stated that the assessment focus should be on how a student comes to us compared to what they have learned when they leave. 

The Team again asked that Wrenette discuss with the administration to consider providing rewards for areas fulfilling assessment efforts and consequences for those who do not. 

Wrenette asked if any of the Team members had visited with their respective vice president to see if they had read their area plans. She also asked if any departmental changes would be due to assessment reports. 

Wrenette presented the Team with the Report of a Commission-Mandated Focused Visit. She referred to pages 6-8. Pages 6-7 refer to what The Higher Learning Commission reported as evidence that demonstrates adequate progress in the area of focus. Page 8 of the report states those areas which require further organization attention prior to the next visit in three years. 

In Old Business, Wrenette informed the Team that Margaret Hoskins has resigned as Team member. Margaret announced that she has accepted the position of dean of the School of Business. Nathan Campbell has been asked to serve as Team member for the School of Business. The Team congratulated Margaret on her new position. 

The next assessment meeting is tentatively scheduled for November 12, 2008, at 3:00 p.m. Wrenette will check Dr. Miles calendar. 

The meeting was adjourned at 3:50 p.m. 

November 12

Henderson State University Assessment Team 
Meeting Minutes 
November 12, 2008


Present: Wrenette Tedder, Ginger Otwell, Lecia Franklin, Megan Harness, Patricia Weaver, Phillip Schroeder, Karen Spradlin, Bob Yehl, and Nathan Campbell 

Absent: Pam Ligon, Lauren Watters, Angie Bell 

Guest: Dr. Vernon Miles, Provost 

Next Meeting: December 3, 2008, 3:00 p.m., Room TBA 

Due to the resignation of Dr. Margaret Hoskins as Chair of the University Assessment Team, nominations were held to elect a new chair. Dr. Phillip Schroeder was nominated for the chair’s position. The motion was made and seconded to accept the nomination. Dr. Schroeder was elected the new Chair of the University Assessment Team. 

Dr. Nathan Campbell was welcomed to the Team. He is replacing Dr. Hoskins, who represented the School of Business. 

Dr. Schroeder asked that the minutes for the meeting be sent to the Team within a week of each meeting to be looked over and edited. The minutes will then go to faculty and staff. 

Wrenette Tedder welcomed Dr. Miles, Provost, to the meeting. She explained that she would like to find out how Dr. Miles would like the Team to proceed. 

Dr. Miles stated that there is Higher Learning Commission meeting in Chicago in April that some of the team members may want to attend. Wrenette Tedder will be sending out the information on the meeting. 

Dr. Schroeder wanted each team member to present a list of their strengths in the area of assessment at the next meeting. 

Ms. Tedder gave a recap of what has happened in assessment so far. She stated that one of the priorities this year needs to be having more departments complete their assessment plans. 

Dr. Miles stated that by the time the Higher Learning Commission came for their visit that we need to try and have 100% participation by all departments. We need to explain to departments that the assessment is not only to meet HLC purposes but to see how well we are doing within our programs. The process will give the departments information on what changes might be necessary to improve their programs. 

Dr. Miles asked if there was a budget currently set up for assessment purposes. According to Ms. Tedder, there is no budget at this time. Dr. Miles stated that a budget needs to be set up to fund the upcoming HLC visit and the assessment needs prior to their visit. He said he would get with Dr. Welch to set the budget up. 

Dr. Miles asked when the last revision of the HLC standards was. Ms. Tedder stated that the last revision was in 2003. 

Dr. Miles will be meeting with the President’s Cabinet to discuss what the Team needs to be doing in regards to assessment. 

Dr. Miles wanted to know what the assessment process entailed and the specifics were discussed in the meeting. Dr. Miles will be meeting with Ms. Tedder to get a list of the departments who have errors on their plans and then Dr. Miles, Ms. Tedder and Dr.Schroeder will meet with these departments to discuss what needs to be done. 

Dr. Miles wanted to know if any of the departments were using the information they gathered during the assessment process to make changes. Ms. Tedder stated that some of the departments are doing this. 

Dr. Miles stated that the Team needs to start working with the departments in the worst shape to get them up to date but that we need to also keep encouraging those departments who are meeting the goals also. 

Dr. Miles suggested that the Team pick the plans that need the most help and review them first. The next year a department would be chosen to review (i.e., School of Business, Teacher’s College, Ellis College). It is best not to do random sampling at this time. 

Dr. Schroeder stated that the biggest problem we face right now is creating a culture of assessment. There is so much resistance to doing assessment on campus. Dr. Miles said that the Team needs to communicate more on how to do assessment and why it is necessary. One possibility might be open forums to discuss assessment. 

Dr. Miles said that he would look at the structure of the assessment team over the next year and what the responsibility of the team would be. 

Dr. Patricia Weaver asked to look over the Teacher’s College plans to see what they have so she can get the departments to working on their plans. Ms. Tedder stated that she would meet with Dr. Weaver to go over the plans. She also stated that Dr. Judy Harrison, Dean of Teacher’s College, entered all the data into the plans this past year due to the retirements that occurred in December 2007. 

Ms. Tedder mentioned that the General Education Committee does not have an assessment plan in the system. Dr. Miles asked that Ms. Tedder, Dr. Schroeder and himself set a meeting with Dr. Maralyn Sommer, Dean of Ellis College, to discuss what is happening with General Education. 

Dr. Miles stated the he had four tasks regarding assessment and the Team: 
     1. Look at the structure of assessment and the budget and get with Dr. Welch regarding this 
     2. Find out who the point person on the Cabinet is for assessment 
     3. Isolate a budget in anticipation of the upcoming HLC visit 
     4. Get clarification on General Education and the General Education Committee. 

Dr. Schroeder and Ms. Tedder stated that there may be a need for more faculty members on the Team. Also, the current members may need to stay on the Team until after the HLC visit. Dr. Schroeder also asked if there was a possibility of releasing him from other university committees so he could devote his time to the assessment team. 

Dr. Miles discussed the role of the students on the Team. The students are to help generate ideas for the Team. They also need to look at the outcomes and if they think the outcomes can’t be assessed then they need to let the Team know. 

The next meeting was set for December 3rd, at 3:00 p.m. 

The meeting was adjourned at 4:46 p.m. 

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